The Museum of Jewish Heritage – A Living Memorial to the Holocaust seeks a detail-oriented, proactive individual to provide essential administrative support and project coordination for the President & CEO. The position is at the center of the Museum’s operations and the Manager must use discretion and tact to engage with stakeholders at every level of the institution and its community.
Responsibilities:
- Liaise with Museum Trustees, funders, staff, consultants, vendors and other professional colleagues on behalf of the President & CEO
- Serve as the main administrative support for the Executive Office, including answering phones, scheduling meetings, sending emails, filing, drafting memos, writing communications, preparing briefing and talking points, invoicing, booking travel, greeting guests, managing lists, and entering related data in the CRM system
- Efficiently manage the Executive Office budgets and credit card usage following Museum financial policies
- Conduct project management research and writing, at the discretion of the President/CEO.
- Coordinate the quarterly Trustee, Executive, and Committee meetings, including scheduling, setting agendas, preparing minutes, organizing and distributing materials, ordering catering, and list management
- Maintain and update Board related materials, including lists, annual COI, manuals, and other documents
- Assist in the preparation and submission of contracts, institutional and fiscal reports both internally and externally
- Manage the day-to-day office needs, including supply inventory of common-use areas.
- Assist with special projects and events within the Executive Office and across the Museum, including after hours when scheduled
- Other related tasks as needed
Requirements:
- At least 3 years of full-time administrative experience with, preferably in an executive office, with demonstrated interest in museums, cultural, Jewish, or non-profit organizations
- Excellent oral, written and interpersonal communication skills ensuring corresponding in ways that communicate respect, care, and discretion
- Exceptional organizational abilities and attention to detail
- Adept at prioritizing tasks and managing multiple projects and deadlines, as well as work under varying degrees of supervision (including independently)
- Strong judgement and discretion
- A positive attitude
- Fluency with Office 360 and experience with CRM systems (Raisers Edge or Altru preferred)
- Ability to work occasional evenings and Sundays
- 2-year community college, B.A. or B.S. degree required
- If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.
Position Details:
- Reports to the President/CEO
- Salary compensation range $70,000 – $80,000 with generous benefits
- The successful candidate will expect to work onsite. (Limited/occasional telecommuting arrangements may be considered.)
The Museum of Jewish Heritage is an equal-opportunity employer. As a cultural institution that teaches about the dangers of intolerance, the Museum is dedicated to promoting diversity, multiculturalism, and inclusion in its hiring practices.
For consideration, candidates should submit their resume, two writing samples, and a cover letter to: humanresources@mjhnyc.org